Dental HIPAA & PCI Compliance Services

HIPAA applies to PHI in any form. That includes patient records in your practice management software, imaging archives, backups, emails, and even voicemails that mention symptoms. PCI DSS applies when you store, process, or transmit cardholder data, whether through your practice management system, a standalone terminal, or an online payment portal. Most practices are subject to both, which means your security controls have to satisfy two frameworks at once.

Our work starts with a risk assessment and documentation review. We look at where PHI and payment data live, who can reach them, how they move inside and outside the office, and where the practical gaps are. The result is a prioritized list of findings with clear steps, not a generic report that sits on a shelf.

Technical safeguards are where day-to-day compliance is won or lost. We implement encryption for workstations, servers, and backups; configure multi-factor authentication on email, remote access, and any system that holds patient data; enforce role-based access so staff only reach what their job requires; and segment networks so imaging devices, guest Wi-Fi, and clinical systems do not share the same path.

People are the most common entry point for a breach. We run security awareness training and phishing exercises that match the real threats dental front desks and clinicians see, so your team recognizes suspicious requests before they click. We also help you complete annual compliance questionnaires and respond to scan findings with remediation guidance that addresses the root cause.

Compliance is not a one-time project. We provide ongoing monitoring, policy maintenance, and evidence collection so your practice stays ready for an audit, a questionnaire, or an incident review. That includes reviewing user access when roles change, confirming backups remain encrypted and recoverable, and keeping documentation current as your technology evolves.